XBMC Foundation/Elections/2012

Pre-election
At the 2012 XBMC DevCon it was decided to have the first formal Foundation Board of Directors election. Ned Scott was chosen as voting administrator.

Nomination notice
The following notice was sent via e-mail to all Foundation members, as well as posted on the Team XBMC private forum, to give due notice about the election and to collect nominations. The Foundation bylaws state that at least ten days must be given for a notice about member decisions such as an election, which served as the nomination period.


 * 2012-10-01 19:30 "Nomination thread and vote notice for the Foundation Board of Directors election", as written by Ned Scott


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This is the official nomination thread and vote notice for the Foundation Board of Directors election.

Per the 2012 XBMC DevCon, I will be your voting administrator. As such, I will decline any nomination for the Board in order to avoid a conflict of interest.

This is for foundation members only. If anyone is not a foundation member and thinks they should be, then apply ASAP for membership by e-mailing natethomas. Nate will then add you to the spreadsheet so that you get a vote. Only those on the spreadsheet will be able to participate in the final vote.

All foundation members will then rank the nominees, and the top ranked five choices will become members of the Board. Of those five, the three who got the most votes will be elected for a term of two years, and the remaining two will be elected for a term of one year.

Any Foundation member may nominate another Foundation member or themselves, and there does not appear to be a limit on nominations, so you may nominate more than one person. All those nominated must confirm their nomination by accepting it for them to be placed on the ballot (in other words, you are only placed on the ballot if you wish to be). Anyone who nominates themselves will obviously also be confirming their nomination. If anyone wishes to nominate someone in private, you may do so by e-mailing me directly at (e-mail address removed to prevent spam) and I will add the nominated person's name to this thread on your behalf, which will be noted as an anonymous nomination.

The XBMC Foundation Bylaws (a copy can be found at http://wiki.xbmc.org/images/a/a0/ByLaws.pdf ) require a minimum of ten days notice of an election/major decision for Foundation members. This will serve as our nomination period. Nominations will end on October 16th, 2012 at 11:59pm UTC. (Nomination period was later extended to the 18th to verify Foundation members' e-mail addresses.)

Assuming there are no complications, the ballot will bet set up and sent out as soon as possible after the nominations are complete.

The voting service will be Condorcet Internet Voting Service ( http://www.cs.cornell.edu/w8/~andru/civs ) and all Foundation members will receive a voting key by e-mail as soon as the ballot is set up and ready to accept votes. The voting system is a ranking system, so all nominees will be ranked on a scale (such as 1 to 10) of how you feel if they should serve on the Foundation Board. All votes are anonymous and no record of what e-mail address/voting key voted for who is kept. No one, including myself, will be able to see who voted for who.

Voting will end on October 31st, 2012 at 11:59pm UTC. The new board will be notified and will be in effect immediately.

In the event of a tie, it will be resolved with the existing board members discussing with the tied nominees. Tied nominees that do not go on the board may be nominated as officers of the Foundation, for example.

Because the voting keys are generated by e-mail address, it is very important that we confirm correct e-mail addresses for all Foundation members. Feel free to e-mail, PM, or start a new thread if you wish to confirm your e-mail address. If I don't hear from someone, their last known e-mail address will be used (most likely the one used to notify you that you are a Foundation member).

While not required, feel free to include or not include any additional information on why you feel a nominee (including yourself, if you choose) would be a good candidate. All those nominated should become familiar with what is expected of them by reading the wiki page XBMC Foundation and the Foundation ByLaws.

All results, including who was nominated, will be publicly posted for transparency. Your individual votes will be kept private.
 * }

Voting
Voting started on October 18th 2012 and ended October 31st 2012 using the Condorcet Internet Voting Service with a ranking scale, http://www.cs.cornell.edu/w8/~andru/civs

Individual e-mail addresses from Foundation members were entered into the CIVS ballot and mailed each Foundation member with a unique voting key url. This also served as the notice for the start of the voting period.

A second notice was given out outside of the CVIS system in order to reduce the chance of someone accidentally not receiving a voting notice. Voting notices can be sent out again, but voting keys are generated based on e-mail addresses and thus prevent double voting.

A third notice was sent out before the last 24 hours, in order to remind Foundation members to vote.

The following description was used for the ballot:


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 * This is the official poll for the XBMC Foundation Board of Directors 2012 election. From the final results, the top five ranked five choices will become members of the Board. Of those five, the top three will be elected for a term of two years, and the remaining two will be elected for a term of one year. In the event of a tie, it will be resolved with the existing board members discussing with the tied nominees. Tied nominees that do not go on the board may be nominated as officers of the Foundation, for example.
 * This is the official poll for the XBMC Foundation Board of Directors 2012 election. From the final results, the top five ranked five choices will become members of the Board. Of those five, the top three will be elected for a term of two years, and the remaining two will be elected for a term of one year. In the event of a tie, it will be resolved with the existing board members discussing with the tied nominees. Tied nominees that do not go on the board may be nominated as officers of the Foundation, for example.

''The XBMC Board of Directors are Foundation members that manages the XBMC Foundation. The Board consists of five seats that are chosen by vote from the XBMC Foundation members. The Board's responsibilities include management of funds, publicity, and all business related issues (taxes, communication with other businesses, maintaining non-profit status etc.)''

We have a wiki page that gives some information on what to expect for those to serve on the Board of Directors: http://wiki.xbmc.org/index.php?title=XBMC_Foundation 

In addition to this, the Foundation bylaws give a basic idea of what is expected of the Board: http://wiki.xbmc.org/images/a/a0/ByLaws.pdf 

The nomination thread also contains additional information about the election, should you need it, such as a few statements, information, etc: http://forum.xbmc.org/showthread.php?tid=141784 

''Rank your selections using lower numbers to indicate a higher preference. Multiple candidates can have the same ranking if you have no preference between them.''

If you have any questions, feel free to contact me at (e-mail address removed to prevent spam)
 * }


 * Final list of confirmed nominees:
 * Zeljko Ametovic (amet)
 * Nathan Betzen (natethomas)
 * Scott Davilla (Davilla)
 * Nico Ehinger (freezy)
 * Martin Ellis (Malard)
 * Cory Fields (theuni)
 * Keith Herrington (keith)
 * Martijn Kaijser (Martijn)
 * Staffan Lindberg (pike)
 * Jonathan Marshall (jmarshall)
 * Sascha Montellese (Montellese)
 * Joakim Plate (elupus)
 * Zag

Results
42 out of 48 Foundation members voted. The top five ranked become the board of directors effective November 1st, 2012. To offset this first election, so that the entire board does not change each time, the top three (jmarshall, Davilla, theuni) will be elected for a term of two years, and the remaining two (natethomas, elupus) will be elected for a term of one year. The next election will be in 2013 and will be for two Board positions.

Results page: http://www.cs.cornell.edu/w8/~andru/cgi-perl/civs/results.pl?id=E_ab547f140d153592


 * 1) Jonathan Marshall (jmarshall)  (Condorcet winner: wins contests with all other choices)
 * 2) Scott Davilla (Davilla)  loses to Jonathan Marshall (jmarshall) by 27–9
 * 3) Cory Fields (theuni)  loses to Jonathan Marshall (jmarshall) by 33–3, loses to Scott Davilla (Davilla) by 22–16
 * 4) Nathan Betzen (natethomas)  loses to Jonathan Marshall (jmarshall) by 32–7, loses to Cory Fields (theuni) by 20–15
 * 5) Joakim Plate (elupus)  loses to Jonathan Marshall (jmarshall) by 37–4, loses to Nathan Betzen (natethomas) by 21–16
 * 6) Zeljko Ametovic (amet)  loses to Jonathan Marshall (jmarshall) by 36–3, loses to Joakim Plate (elupus) by 25–11
 * 7) Staffan Lindberg (pike)  loses to Jonathan Marshall (jmarshall) by 35–4, loses to Zeljko Ametovic (amet) by 21–16
 * 8) Martijn Kaijser (Martijn)  loses to Jonathan Marshall (jmarshall) by 36–2, loses to Staffan Lindberg (pike) by 19–15
 * 9) Sascha Montellese (Montellese)  loses to Jonathan Marshall (jmarshall) by 37–2, loses to Martijn Kaijser (Martijn) by 16–14
 * 10) Keith Herrington (keith)  loses to Jonathan Marshall (jmarshall) by 37–1, loses to Sascha Montellese (Montellese) by 18–12
 * 11) Martin Ellis (Malard)  loses to Jonathan Marshall (jmarshall) by 37–2, loses to Keith Herrington (keith) by 20–14
 * 12) Nico Ehinger (freezy)  loses to Jonathan Marshall (jmarshall) by 40–0, loses to Martin Ellis (Malard) by 17–15
 * 13) Zag  loses to Jonathan Marshall (jmarshall) by 37–2, loses to Nico Ehinger (freezy) by 12–10